Items Required to Be Reported to or Approved by the Commission

All brokerages, all licensees and all Approved Sales Corporations are responsible, per the Commission’s Bylaw, for reporting certain items to the commission. View the Commission’s Bylaw.

ALL LICENSEES

All licensees are responsible to, unless otherwise indicated, immediately notify the Registrar in writing when:

What	According to Bylaw
their name changes, within five days of the change	340(a)
their personal phone number changes, within five days of the change	340(b)
their home address changes, within five days of the change	340(b)
their email address changes, within five days of the change	340(b)
they are disciplined by a real estate association or any other professional or occupational regulatory body	334(a)
they have any judgment(s) rendered against them in relation to a trade in real estate, fraud or breach of trust	334(b)
any business the licensee owns or has participated in as a director or officer, has any judgment(s) rendered against the business in relation to a trade in real estate, fraud or breach of trust	334(c)
a licensee is the subject of any bankruptcy proceedings	334(d)
any business owned by a licensee, or is a director or officer of, is the subject of any bankruptcy or receivership proceedings	334(e)
a licensee is convicted of any criminal offence or any other offence under the law of any country, province or state, excluding provincial or municipal highway traffic offences resulting in monetary fines only	334(f)
they are going to be represented by counsel in a Commission hearing, at least five days prior to	826(a)

BROKERAGES

Brokerage are required to receive approval from the Registrar for:

What	According to Bylaw
a new brokerage’s name or any amendment to a current brokerage’s name	307(a)
the design of the brokerage real estate sign (lawn sign)	307(d)
the design of the brokerage office advertising signage	307(d)

Brokerages are responsible to immediately notify the Registrar in writing of:

What	According to Bylaw
the termination or resignation of the broker or any managing associate broker, associate broker, salesperson or approved sales corporation who is licensed with the brokerage (this includes those moving brokerages)	339(a)
an licensee changing from one branch office of a brokerage to another	339(b)
a change in the address, phone number or email address of the brokerage’s business office or branch office registered with the Commission	339(c)
a change in the bank in which the brokerage maintains a trust account	339(d)
a change in the partners if the brokerage is a partnership	339(e)
a change in the directors or officers of a corporation if the brokerage is a corporation	339(f)

BROKER AND ASSOCIATE BROKERS

Brokers and managing associate brokers are responsible to notify Registrar in writing:

What	According to Bylaw
if a license of the brokerage is appointed in their temporary absence to have signing authority for the brokerage for the purpose of salesperson licence applications and terminations of licenses. All requests for signing authority must be accompanied by a sample signature from the designated licensee	341
if they appoint the managing associate broker(s) of the brokerage’s branch office(s) to have signing authority for all matters pertaining to that branch office. Notification of this delegation must be accompanied by a sample signature from the designated managing associate broker	342
if a director or broker of a brokerage files for bankruptcy, within five (5) days of filing	616
when applying for a new brokerage, the intended brokerage name to the Registrar prior to applying to the Registry of Joint Stocks	313A
lawsuits

APPROVED SALES CORPORATIONS

Approved Sales Corporations are required to receive approval from the Registrar for:

What	According to Bylaw
Their Approved Sales Corporation name upon registering	313A

Approved Sales Corporations are responsible to notify the Commission with:

What	According to Bylaw
a change of its name, within five days of the change	340A(a)
a change of its phone numbers or registered office, within five days of the change	340A(b)
a change in the Responsible Licence Holder, within five days of the change	340A(c)
a change in its Officers or Directors, within five days of the change	340A(d)
any change in issued shares or of the shareholders of the Approved Sales Corporation	340A(e)